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Subject: Foley Equipment Chose this Document Management Solution
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Foley Equipment Case Study

Foley Equipment is the Caterpillar dealership in central and southwestern Kansas. Since 1942, Foley Equipment has been committed to providing the highest quality products and services available. We talked with Karen Pollock, MIS Director for Foley, about how Image EveryWhere and LaserVault contributed to their total document strategy.

Reduce printing costs

We decided that we wanted to save money on our printing costs, Karen told us. We also wanted to have an electronic database so that everyone in the company could easily access information, instead of having to run to the file cabinets all the time.

We had been using your LaserVault COLD storage product, so we decided to go with your imaging solution as well. We chose LaserVault Image EveryWhere because of its ease of use, because we knew you had great technical support, and because the cost of your product versus its benefits was much better than what we were going to get with the other solutions we were looking at.

Image EveryWhere

Pretty much anything we get that is paper we try and scan into Image Everywhere.
We scan in all of our machine file folders, invoices, and capital requests in the company. We scan in warranty claims, and any kind of financial billing that comes in. All of our HR records are scanned into image everywhere, so that our managers have access to the information when they get ready to do their reviews.

Were using Image EveryWheres barcoding system along with scanning in vendor invoices, so when accounts payable pays an invoice, they print a barcode, put it on each invoice, and then our receptionist can just load them in the scanners and have them automatically indexed.


COLD solution

We use LaserVault for all of our COLD reporting. We have almost all of our greenbar reports that we used to print out stored in LaserVault. This includes our job closing summaries, exception reports, all of our IT transmission reports, all of that is sent to LaserVault, along with our invoices, our statements, our warranty payments, any kind of custom reports, and our end of the year reports.

Signature capture with LaserVault

We also have our ship list sent to LaserVault. We used to have to print two copies of our ship list, one copy that the customer would sign that we would keep, and then one copy that we gave to the customer. We would then have to manually file our copy of the signature in a file cabinet, and then wed have to go search for it if the customer requested it.

Now we actually capture the signature into LaserVault, using signature capture tablets. We only have to print one copy now, and the other copy we save and store digitally. When a customer comes in to buy their parts, they slide their printed copy onto the signature capture tablet, the customer signs, and with your product we hit one key and it does a screenscrape of our DBS screen and captures their signature, and sends that signature along with the ship list into LaserVault. So, back at our parts counters, they can easily pull up a customers ship list and tell them who signed, and we can also email the signature to the customers when they ask.

Content Express

Using Content Express we can automatically email our reports to our employees, and we are also able to email our invoices and statements to our customers, so that we dont have to print them anymore. Content Express is definitely one of our favorite elements of the document management solution you put together for us.


Find out more

Electronic Storage Corporation has been developing and marketing our own document management solutions for the AS/400 and other platforms since 1989. This experience has helped us deliver solutions that are simple to install, use, and maintain. To find out more about what our products can do for you, please give us a call at 800-444-6283, send us an email at info@elstore.com, or visit our website at www.elstore.com.

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http://www.elstore.com/remove/pros.asp

Electronic Storage Corporation
9810 E 42nd St
Suite 102
Tulsa, OK 74146
918-663-6561


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<div style="padding-right: 40px; padding-left: 17px; line-height: 1.3"><b><font size="2"><font face="arial,helvetica,sans-serif"><font size="3">Foley Equipment Chose LaserVault and Image EveryWhere</font><br /></font></font></b><div><br /><font face="arial,helvetica,sans-serif" size="2">Foley Equipment is the Caterpillar dealership for central and southwestern <place w:st="on" />Kansas</place />. Since 1942, Foley Equipment has been committed to providing the highest quality products and services available. We talked with Karen Pollock, MIS Director for Foley, about how Image EveryWhere and LaserVault contribute to their total document strategy.<br /></font><div><font face="arial,helvetica,sans-serif"><font size="2"><br /><font face="arial,helvetica,sans-serif" size="2"><strong>Reduced printing costs<br /></strong></font><div><br /><font face="arial,helvetica,sans-serif" size="2">?We decided that we wanted to save money on our printing costs,? Karen told us. ?We also wanted to have an electronic database so that everyone in the company could easily access information, instead of having to run to the file cabinets all the time. <br /></font><div><br /><font face="arial,helvetica,sans-serif" size="2">?We had been using your LaserVault COLD storage product, so we decided to go with your imaging solution as well. We chose LaserVault Image EveryWhere because of its ease of use, because we knew you had great technical support, and because the cost of your product versus its benefits was much better than what we were going to get with the other solutions we were looking at.?<br /></font><div><br /><font face="arial,helvetica,sans-serif" size="2"><strong>Image EveryWhere <br /></strong></font><div><font face="arial,helvetica,sans-serif"><font size="2"><br /><font face="arial,helvetica,sans-serif" size="2">?Pretty much anything we get that is paper we try and scan into Image Everywhere. <br /><br /></font><font face="arial,helvetica,sans-serif" size="2">"We scan in all of our machine file folders, invoices, and capital requests in the company. We scan in warranty claims, and any kind of financial billing that comes in. All of our HR records are scanned into Image EveryWhere, so that our managers  have access to the information when they get ready to do their reviews.<br /></font><div><br /><font face="arial,helvetica,sans-serif" size="2">?We?re using Image EveryWhere?s barcoding system along with scanning in vendor invoices, so when accounts payable pays an invoice, they print a barcode, put it on each invoice, and then our receptionist can just load them in the scanners and have them automatically indexed.? <br /></font><div><div><font face="arial,helvetica,sans-serif"><font size="2"><br /><font face="arial,helvetica,sans-serif" size="2"><strong>COLD solution<br /></strong></font><div><br /><font face="arial,helvetica,sans-serif" size="2">?We use LaserVault for all of our COLD reporting. We have almost all of our greenbar reports that we used to print out stored in LaserVault. This includes our job closing summaries, exception reports, all of our IT transmission reports, all of that is sent to LaserVault, along with our invoices, our statements, our warranty payments, any kind of custom reports, and our end of the year reports.? <br /></font><div><br /><font face="arial,helvetica,sans-serif" size="2"><strong>Signature capture with LaserVault<br /></strong></font><div><br /><font face="arial,helvetica,sans-serif" size="2">?We also have our ship list sent to LaserVault. We used to have to print two copies of our ship list, one copy that the customer would sign that we would keep, and then one copy that we gave to the customer. We would then have to manually file our copy of the signature in a file cabinet, and then we?d have to go search for it if the customer requested it. <br /></font><div><br /><font face="arial,helvetica,sans-serif" size="2">?Now we actually capture the signature into LaserVault, using signature capture tablets. We only have to print one copy now, and the other copy we save and store digitally. When a customer comes in to buy their parts, they slide their printed copy onto the signature capture tablet, the customer signs, and with your product we hit one key and it does a screenscrape of our DBS screen and captures their signature, and sends that signature along with the ship list into LaserVault. So, back at our parts counters, they can easily pull up a customer?s ship list and tell them who signed, and we can also email the signature to the customers when they ask.?<br /></font><div><br /><font size="2"><font face="arial,helvetica,sans-serif"><strong>Content Express<br /></strong></font></font><div><br /><font face="arial,helvetica,sans-serif" size="2"><font face="arial,helvetica,sans-serif">?Using Content Express we can automatically email our reports to our employees, and we are also able to email our invoices and statements to our customers, so that we don?t have to print them anymore. Content Express is definitely one of our favorite elements of the document management solution you put together for us.?<br /><br /></font><font face="arial,helvetica,sans-serif"><strong>Find out more<br /><br /></strong>Electronic Storage Corporation has been developing and marketing our own document management solutions for the AS/400 and other platforms since 1989. This experience has helped us deliver solutions that are simple to install, use, and maintain.</font> To find out more about what our products can do for you, please give us a call at <strong>800-444-6283</strong>, send us an email at <a href="mailto:info@elstore.com">info@elstore.com</a>, or visit our website at <a href="http://www.elstore.com/">www.elstore.com</a>. </font></div></div></div></div></div></div></font></font></div></div></div></font></font></div></div></div></div></font></font></div></div></div>
<P> <P><font face="Verdana" size=-2>Click the below link to be removed from this mailing list.<BR><a href="http://www.elstore.com/remove/pros.asp">http://www.elstore.com/remove/pros.asp</a><P>Electronic Storage Corporation<BR>9810 E 42nd St<BR>Suite 102<BR>Tulsa, OK 74146<BR>918-663-6561</font>
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